Office Administrator / Bookkeeper Position

Surrey, BC

Do YOU want to work in a friendly and fast paced environment that really makes life easier for a lot of people?

We are a very busy entrepreneurial company that is growing and wanting to expand.

We need a special person to be our “Office” admin & bookkeeper who is an A+TEAM player to help take us to the next level while ensuring all our t’s are crossed and i’s are dotted.

This is a full-time position and depending on how fast you get up to speed and the first few projects done, can offer a work-from-home option one+ day per week. Shared benefits is also an option.

You’ll be supporting a mostly remote workforce and virtual team but we have an office in Cloverdale and meet regularly in person. We want someone local as we don’t want you to spend your life in a car!

Big Picture

We have been progressively automating our processes and looking for someone that is tech savvy and systems oriented. You’ll need to work with various platforms, integration tools, and developers and make sure all the data is flowing and coming in correctly so the team can have accurate, TIMELY, & consistent financial reporting. You also need to help us manage the cash flow as we grow.

We’re huge proponents of creating replicable processes. We’ll need you to document policies and procedures in our company wiki. This way as you take on more complex and higher value projects, training the next person will be easy-peasy and it’s easy for other team members to get answers if you aren’t available. We want someone that is always looking for improvements to make it better for themselves, the company, and our customers.

We are looking at taking our Quickbooks online and transitioning our systems, so any experience there is a bonus! (In any case, you WILL need previous solid bookkeeping qualifications & experience , as we are unable to train on this)


You’ll need to be resourceful and have the ability to figure things out on your own using Google search and other resources. We don’t micromanage and want someone that is self-accountable and willing to figure things out on their own. We empower talented people who bring new ideas to the table to make things more efficient. We love for team members to take things and run with them. . .

Day-to-day responsibilities include:

    • handling the mail & paperwork
    • keeping our books in Quickbooks
    • making sure the bills are ACCURATE & paid
    • doing payroll, remittances, & reimbursements
    • invoicing & follow up calls on receivables
    • monitoring & reporting cash-flow
    • reporting to owners & the team
    • communicating with clients
    • helping with customer support
    • helping with automation projects and whatever else we need help with

(Excellent customer service skills are a MUST since you will be communicating with our clients, who can on occasion be demanding and impatient).

How to Apply

If you’re looking to work in a friendly, fast paced environment, and think you’ve got the skills to help us grow, then DO NOT email or call us, all email replies to this post will be ignored.

In our many years in business, we’ve seen every boring resume and cover letter, they’re all the same, so read below carefully…

Please fill out the form (link below) where you’ll be able to share some specific insights about you and your experience and be able to tell us, in your own words, why we should choose you for this position over anyone else (cover letter not required). You’ll also be asked to include a Google Docs link for your resume (or qualifications) – submissions any other way will be ignored and deleted.

If we feel there is a potential match between what you bring and what we offer, we will reach out to you for the next steps in the process.

We look forward to hearing from you!