Office Admin & Bookkeeping Job Opportunity

Why SeeVirtual

We’re not your average Real Estate Marketing company, and we’re definitely not your average employer either. We hire A Players who are passionate about what they do, love to learn, and thrive on being challenged. We’re passionate about making sure our relationships are mutually beneficial and put our team first in everything we do. That means we’ll spend the time to get to know you, and give you a chance to get to know us. We believe in making sure we really are a mutual fit before moving forward.

If you’re looking for something a little different than the run of the mill, read on… If you thrive best as part of a team where your ideas are welcome, expected and regularly challenged, read on some more.. If you’re motivated, smart, savvy, can’t sit still and can’t leave a stone unturned, you may have met your match! If you’re able to both collaborate and work independently, keeping organized and managing multiple workflows, then, read on for the rest!

Your Mission

We’re looking for an Office Admin & Bookkeeper (part-time to start with room to grow) to join our team at SeeVirtual Marketing & Photography. This position has a STRONG focus on finance (you manage the cash coming in and cash going out) and that it is recorded properly), attention to detail (nothing missed, no stone unturned, i’s dotted and t’s crossed), and administration (making sure everything is organized for the team and done on time).

We provide photography, real estate & business listing marketing as well as business growth services (mainly for Real Estate & Property Management clients). You’ll be responsible for supporting the team that makes the magic happen and that everyone gets paid, all while keeping up internal and external communications to ensure our systems stay organized and running smoothly.

The Requirements

Our office hours are from 8:30am to 4:30pm PST Monday through Friday. The hours and days during the work week can be adjusted and somewhat flexible but some days and times are critical. As order volume grows, additional hours will be available. You’ll be supporting a mostly remote workforce and virtual team but we have an office in Surrey, BC. There is an option to work in-person, hybrid or work REMOTELY from home, supporting our remote workforce and highly connected virtual team. We meet and interact via video and chat throughout the day. It is crucial that you be comfortable with video chat and have a quiet home workspace to be considered for this position.

You will be required to work the same hours and holidays as the rest of the team (between 8:30 AM to 4:30 PM Pacific Standard Time) regardless of your own location.

Your Responsibilities

You’ll need to be resourceful and have the ability to figure things out on your own using Company resources, Google & AI search and other resources when necessary. We don’t micromanage so it is essential that you are self-accountable and willing to figure things out on your own when the need arises. We empower talented, motivated people who bring new ideas to the table to make things more efficient. We love for team members to take things and run with them…

Day-to-Day Responsibilities Include:

• keeping our books in Quickbooks
• making sure the bills are ACCURATE & paid
• doing payroll, government remittances, & reimbursements
• invoicing & follow up calls on receivables
• monitoring & improving cash-flow
• reporting to owners & the team
• communicating with clients
• helping with customer account support
• helping with projects automating our internal processes and whatever else we need help with

Key Skills & Attributes Required

• Phenomenal organization & communication skills (both with team members internally and externally with clients)
• Strong attention to detail
• Excellent time management, and organizational skills
• Ability to work independently as well as part of a diverse team
• Self-motivated and adaptable to a fast paced and dynamic work environment
• Proven experience in accounting or a related field is preferred.
• Strong analytical skills with the ability to perform account analysis effectively.
• Proficiency in bank account reconciliation processes.
• Experience with accounts receivable and accounts payable functions is essential.
• Knowledge of payroll processing and related regulations is highly desirable.
• Experience with corporate tax filing process, working with accountants is ideal.
• Familiarity with Quickbooks, Google Workspace & Payworks is an asset
• Strong natural ability to benchmark best standards & practices (project management experience with Asana or similar tools an asset but not required)
• Exceptional at sourcing information as platforms and programs change. Self motivated, resource-finding superstar
• Humble and self aware, willing to discuss and share ideas, and take constructive feedback wherever needed to improve 
• Eager to learn and grow – always hungry to learn new approaches, systems and processes

HOW TO APPLY

In our many years in business, we’ve seen every boring resume and cover letter, they’re all the same. We’re only interested in people looking to get out of that boring cycle, so read below carefully if this still sounds like the right fit for you…

Step 1: Fill out the form (button below) where you’ll be able to share some specific insights about you and your experience and be able to tell us, in your own words, why we should choose you for this particular position over anyone else (cover letter NOT required). You’ll also be asked to include a Google Docs link for your resume (or qualifications) that can be viewed by our team without being logged in or having to request access – think of this as a technology test – submissions any other way will be ignored and deleted. If you text, phone or email us, we’ll know you haven’t read the instructions.

Step 2: Kick back your heels while we review your awesome info. If we feel there is a great potential match between what you bring and what we offer, we’ll reach out to you shortly for the next steps in the process.

We look forward to hearing from you!